About rms Company

rms Company provides contract manufacturing of high-quality, tight-tolerance medical implants, components and sub-assemblies using cutting-edge technology. rms is part of the Cretex Medical family of companies. Learn more at www.rmsmachining.com and www.cretexmedical.com.

Administrative Assistant Position Summary

The Administrative Assistant will be responsible for answering the company main phone line, coordination of workplace events, data entry, reporting and administering special projects. will be responsible for assisting and supporting the operations of the Human Resources Department which includes benefit administration, onboarding new employees, workers compensation, recruiting support and HRIS responsibilities.  

Administrative Assistant Essential Job Functions

• Greet visitors and ensures the security of the guest process
• Coordinate Cretex University activities by communicating and coordinating with instructors, managers. and employees
• Manage ordering and stocking of office supplies and maintenance of office equipment
• Distribution of incoming calls
• Coordination of outgoing and distribution of incoming mail
• Assist with onboarding activities, drug screening, new hire forms completion, new hire folders, ADP, and ERP system enrollment
• Maintain accurate filing of all resumes, applications, and all employee related files
• Assist the HR team in recruiting efforts for employees, interns, and temporary employees
• Assist with posting jobs, resume screening and scheduling interviews
• Maintain the integrity of the ADP HRIS and ERP system by either providing paperwork to payroll or doing the actual data entry for new hires, terminating employees, administering changes in wage, department, and job class
• Assist in the creation and communication of HR metrics
• Recommend new approaches, policies, and procedures to effect continual improvement in efficiency of the department and services performed
• Manage company communication boards and TVs, ensure materials are accurate and up to date
• Coordinate company functions such as employee initiatives and appreciation events
• Support and comply with the company Quality System, ISO, and medical device requirements
• Read, understand, and follow work instructions and standard work
• Partner with other business segments:  sales/marketing, customer service, engineering, quality, and finance
• Understand customer needs and the core business markets we serve
• Ensure business systems are implemented, maintained, and functioning properly
• Participate in required company meetings
• Maintain an organized work area (5S)
• Participate in the Operational Excellence Program
• Complete all other work duties as assigned
• Ability to work in a manufacturing environment

Administrative Assistant Minimum Requirements, Education & Experience (incl. KSA's and certifications)

• High School Diploma
• Ability to maintain confidentiality
• Ability to identify and resolve problems in a timely manner and gathers and analyzes information skillfully
• Strong customer service skills must demonstrate poise, tact, and diplomacy
• Ability to maintain confidentiality
• Willingness to learn new skills
• Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint, Publisher)
• Clear and effective verbal and written communication skills
• Attention to detail
• Organizational skills
• Ability to work in a fast-paced team environment
• Ability to prioritize and multitask

rms Company Benefits

As a Cretex Medical company, rms offers a full benefit package to its employees. Benefits include medical, dental, vision and life insurance options. rms also offers a 401(k) retirement plan with employer match, profit sharing, short- term and long-term disability insurance, paid time off, holiday pay, and an onsite medical clinic.

rms Company also offers company specific benefits, such as:

• Onsite Clinic
• Paid Parental Leave
• Monthly Social Events
• Annual Employee Appreciation Week
• Volunteer Opportunities
• Training and Development Opportunities
• Tuition Reimbursement
• Wellness Program

Cretex Companies use cutting oils, solvents, and other chemicals in the manufacturing process. Testing is conducted on a periodic basis to ensure that all chemicals are kept well below the OSHA permissible exposure levels.

All Employees:

Our 401k retirement savings plan with a company match contribution; onsite health clinics, discretionary holiday bonus program (based on years of service), Cretex University, 24/7 employee assistance program with access to five confidential visits with a licensed counselor at no cost, wellness program with incentives, an employee death benefit, and employee sick and safe leave are available to all Cretex employees. 

20+hours:

Cretex’s medical benefit package includes: comprehensive medical insurance with access to virtual providers; dental insurance (Little Partners Dental benefit covers services 100 percent for children 12 and younger when seen by a Health Partners in network provider); vision insurance; a pre-tax health savings account, healthcare and dependent care pre-tax reimbursement accounts; paid holidays, paid time off; and our discretionary profit sharing program are available to employees working 20+ hours/week. 

30+ hours:

Parental Leave, accident and critical illness benefits, optional employee, spouse, and child life; short and long term disability; company provided life insurance; and tuition assistance programs are available to employees working 30+ hours per week. 

(Some benefits are subject to eligibility criteria.)

Applicants will receive consideration for employment regardless of their race, color, creed, religion, national origin, sex, sexual orientation, gender identity, disability, age, veteran status, marital status, family status, status with regard topublic assistance, or any other protected status as required by law.  

Our company uses E-Verify to confirm the employment and eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.